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LDSPMA

Book Review: The Subversive Copy Editor

December 8, 2016 By LDSPMA Leave a Comment

By Jonathon Owen of ArrantPedantry.com on Carol Fisher Saller’s The Subversive Copy Editor. Read the original post here.

Disclosure: I received a free copy of this book from the University of Chicago Press.

I have a terrible editor confession:1 Until now, I had not read Carol Fisher Saller’s book The Subversive Copy Editor. I also have to take back what I said about But Can I Start a Sentence with “But”?—this is the best book on editing I’ve ever read.

The book, now in its second edition, has been revised and expanded with new chapters. In the introduction, Saller explains just what she means by “subversive”—rather than sneaking errors into print to sabotage the writer, she aims to subvert the stereotype of the editor locked in an eternal struggle with the writer or so bound by pointless rules that they can’t see the forest of the copy for the trees of supposed errors.

I find Saller’s views on editing absolutely refreshing. I’ve never been a fan of the idea that editors and authors are mortal enemies locked in an eternal struggle. Authors want to share their ideas, and readers, we hope, want to read them; editors help facilitate the exchange. Shouldn’t we all be on the same side?

Saller starts with a few important reminders—copy editors aren’t the boss, and the copy doesn’t belong to us—before diving into some practical advice on how to establish good author-editor relations. It all starts with an introductory phone call or email, which is the editor’s chance to establish their carefulness, transparency, and flexibility. If you show the author from the beginning that you’re on their side, the project should get off to a good start.

And to maintain good relations throughout a project, it’s important to keep showing that you’re careful, transparent, and flexible. Don’t bombard the author with too many queries about things that they don’t know or care about like arbitrary points of style. Just make a decision, explain it succinctly if you feel the need, and move on. And don’t lecture or condescend in your queries either. Saller recommends reading through all of your queries again once you get to the end of a project, because sometimes you read a query you wrote days ago and realize you unintentionally come across as a bit of a jerk.

Too many editors mechanically apply a style without stopping to ask themselves whether they’re making the manuscript better or merely making it different. Sometimes a manuscript won’t perfectly conform to Chicago or whatever style you may be using, but that can be okay as long as it’s consistent and not wrong. (If you’re editing for an academic journal or other publication with a rigid style, of course, that’s a different story.) But there’s no reason to spend hours and hours changing an entire book manuscript from one arbitrary but valid style to another equally arbitrary but valid style. Not only have you wasted time and probably irritated the author, but there’s a good chance that you’ve missed something, introduced errors, or both. Rather than “What’s the rule?” Saller suggests asking, “What is helpful?” or “What makes sense?”

And Saller doesn’t have much patience for editors who get “hung up on phantom issues and personal bugaboos,” who feel compelled to “ferret out every last which and change it to that”2—if you’re still relying on your high school English teacher’s lectures on grammar, you need to get with the times. Get some good (current!) reference books. Learn to look things up online.

I also appreciated the advice on how to manage difficult projects. When faced with a seemingly insurmountable task, Saller recommends a few simple steps: automate, delegate, reevaluate, and accept your fate. See if you can find a macro or other software tool to save you from having to grind through long, repetitive tasks. Delegate things to an intern if possible. (Sorry, interns!) Ask yourself whether you really need to do what you think needs to be done. And if all else fails, simply knuckle down and get through it.

There’s also a chapter to help writers navigate the copyediting process, along with chapters on learning to use your word processor better, managing deadlines, working as a freelancer, and more. And throughout it all Saller provides sensible, practical advice. Some of my favorite bits come from a chapter called “The Zen of Copyediting,” which aims to help editors let go of the things that don’t really matter. When faced with an apathetic author, one of Saller’s colleagues tells herself, “You can’t care about the book more than the author.” Saller herself dares to suggest that “some of our ‘standards’ are just time-consuming habits that don’t really make a difference to the reader.” And finally, one of Saller’s former mentors liked to say, “Remember—it’s only a book.”

Whether you’re a seasoned editor or a novice just breaking into the field, The Subversive Copy Editor provides sage advice on just about every aspect of the job. It should be a part of every editor’s library.

The Subversive Copy Editor is available now at Amazon and other booksellers.

Notes

1. ↑ You can choose to read that either as a terrible confession for an editor or as the confession of a terrible editor.

2. ↑ I saw this happen once on a proofread. Remarkably, I don’t think the author used a single relative that in the entire book. The proofreader hunted down every last restrictive which and changed it to that—and missed a lot of real errors in the process. And changing that many whiches to thats surely would have wreaked havoc with the copyfitting.

Filed Under: Articles, Editing, Featured Works Tagged With: arrant pedantry, book review, carol fisher saller, copy editing, jonathon owen, subversive copy editor

The Different Faces of Editing

November 24, 2016 By LDSPMA Leave a Comment

By Christopher Kugler

The term editing covers a wide variety of responsibilities. Some editors provide general services, covering many aspects of the field, while other editors specialize in specific types of editing. When you’re shopping around for an editor to polish your manuscript, it’s vital to ensure that both you and the editor understand what level of editing is expected.

While there are any number of editing specialties (acquisitions editing, fact-checking, indexing, and page design, to name a few), most authors are looking for an editor whose skill set falls under one of three umbrellas:

  • Proofreader
  • Copyeditor
  • Substantive editor

Proofreader

The proofreader provides the lightest editing services of the three. The proofreader is primarily responsible for the final pass over a document, checking for spelling issues, punctuation issues, inconsistent spacing, basic errors with grammar, egregious factual errors, and the like. The proofreading pass is usually done just prior to publication, in conjunction with the efforts of a copyeditor and/or substantive editor.

In many cases, larger publishing and editing firms employ proofreaders. A freelance author often won’t need the services of a dedicated proofreader, as those services will be provided by a copyeditor or substantive editor.

Copyeditor

The copyeditor is what most people think of when they think of an editor. Rather than just a light pass like a proofreader, the copyeditor is a master of one or more style guides and is responsible for preparing a draft manuscript for final publication. This includes one or more passes through the manuscript to check for and correct spelling, capitalization, and grammar issues; problems with syntax; noun–pronoun agreement; and the like.

A copyeditor will also often format the draft manuscript in proper manuscript format, including:

  • Applying proper fonts, font sizes, margins, and line spacing
  • Ensuring headers and footers are correct
  • Ensuring in-text citations, footnotes, endnotes, and bibliographies are formatted correctly
  • Ensuring that elements of the manuscript match the appropriate style guide, such as deciding whether to spell out numbers or leave them as numerals

In short, a copyeditor takes what you’ve written and polishes it; their job is to make you, the author, look as good as possible.

Substantive Editor

The substantive editor holds a somewhat different role than the proofreader and the copyeditor. While the proofreader and the copyeditor ensure that the text and format of a manuscript are ready for publication, the substantive editor focuses on the content—the substance—of the manuscript. The substantive editor’s primary focus is to ensure that your content makes sense, flows well, and is engaging.

The substantive editor works closely with the author to initiate changes and reorganize the content to help it best fulfill its purpose. While a copyeditor may change words or even sentence structure to correct style issues, the substantive editor may change words, sentences, paragraphs, or more to improve clarity and flow. The substantive editor is responsible for eliminating repetition; correcting instances of passive voice and confusing sentence structure; clarifying central elements such as plot points, dialogue, and flow of action, if applicable; pointing out instances where tone may not match the author’s intentions; fact-checking; and more.

Despite digging deep into the content, an effective substantive editor will maintain the author’s voice and general style. The substantive editor is not a coauthor; instead, he or she provides a third-party view of the manuscript and points out issues to which the author may be blind.

Many substantive editors also provide copyediting and/or proofreading services, but not all do. When hiring a substantive editor, make sure to clarify exactly what services will be provided.

Filed Under: Articles, Editing

The 10 Awful Truths about Book Publishing

November 24, 2016 By LDSPMA Leave a Comment

By LDSPMA

1. The number of books being published every year has exploded.
According to the latest Bowker Report (September 7, 2016), more than 700,000 books
were self-published in the U.S. in 2015, which is an incredible increase of 375% since
2010. And the number of traditionally published books had climbed to over 300,000 by
2013 according to the latest Bowker figures (August 5, 2014). The net effect is that the
number of new books published each year in the U.S. has exploded by more than 600,000
since 2007, to well over 1 million annually. At the same time, more than 13 million
previously published books are still available through many sources. Unfortunately, the
marketplace is not able to absorb all these books and is hugely oversaturated.

2. Book industry sales are stagnant, despite the explosion of books published.
U.S. publishing industry sales peaked in 2007 and have either fallen or been flat in
subsequent years, according to reports of the Association of American Publishers (AAP).
Similarly, despite a 2.5% increase in 2015, U.S. bookstore sales are down 37% from their
peak in 2007, according to the Census Bureau (Publishers Weekly, February 26, 2016).

3. Despite the growth of e-book sales, overall book sales are still shrinking.
After skyrocketing from 2008 to 2012, e-book sales leveled off in 2013 and have fallen
more than 10% since then, according to the AAP StatShot Annual 2015. Unfortunately,
the decline of print sales outpaced the growth of e-book sales, even from 2008 to 2012.
The total book publishing pie is not growing—the peak sales year was in 2007—yet it is
being divided among ever more hundreds of thousands of print and digital books.

4. Average book sales are shockingly small—and falling fast.
Combine the explosion of books published with the declining total sales and you get
shrinking sales of each new title. According to BookScan—which tracks most bookstore,
online, and other retail sales of books (including Amazon.com)—only 256 million print
copies were sold in 2013 in the U.S. in all adult nonfiction categories combined
(Publishers Weekly, January 1, 2016). The average U.S. nonfiction book is now selling
less than 250 copies per year and less than 2,000 copies over its lifetime.

5. A book has far less than a 1% chance of being stocked in an average bookstore.
For every available bookstore shelf space, there are 100 to 1,000 or more titles competing
for that shelf space. For example, the number of business titles stocked ranges from less
than 100 (smaller bookstores) to up to 1,500 (superstores). Yet there are several hundred
thousand business books in print that are fighting for that limited shelf space.

6. It is getting harder and harder every year to sell books.
Many book categories have become entirely saturated, with a surplus of books on every
topic. It is increasingly difficult to make any book stand out. Each book is competing
with more than thirteen million other books available for sale, while other media are
claiming more and more of people’s time. Result: investing the same amount today to
market a book as was invested a few years ago will yield a far smaller sales return today.

7. Most books today are selling only to the authors’ and publishers’ communities.
Everyone in the potential audiences for a book already knows of hundreds of interesting
and useful books to read but has little time to read any. Therefore people are reading only
books that their communities make important or even mandatory to read. There is no
general audience for most nonfiction books, and chasing after such a mirage is usually far
less effective than connecting with one’s communities.

8. Most book marketing today is done by authors, not by publishers.
Publishers have managed to stay afloat in this worsening marketplace only by shifting
more and more marketing responsibility to authors, to cut costs and prop up sales. In
recognition of this reality, most book proposals from experienced authors now have an
extensive (usually many pages) section on the authors’ marketing platform and what the
authors will do to publicize and market the books. Publishers still fulfill important roles
in helping craft books to succeed and making books available in sales channels, but
whether the books move in those channels depends primarily on the authors.

9. No other industry has so many new product introductions.
Every new book is a new product, needing to be acquired, developed, reworked,
designed, produced, named, manufactured, packaged, priced, introduced, marketed,
warehoused, and sold. Yet the average new book generates only $50,000 to $150,000 in
sales, which needs to cover all of these new product introduction expenses, leaving only
small amounts available for each area of expense. This more than anything limits how
much publishers can invest in any one new book and in its marketing campaign.

10. The book publishing world is in a never-ending state of turmoil.
The thin margins in the industry, high complexities of the business, intense competition,
churning of new technologies, and rapid growth of other media lead to constant turmoil
in bookselling and publishing (such as the disappearance over the past decade of over 500
independent bookstores and the Borders bookstore chain). Translation: expect even more
changes and challenges in coming months and years.

STRATEGIES FOR RESPONDING TO “THE 10 AWFUL TRUTHS”
1. The game is now pass-along sales.
2. Events/immersion experiences replace traditional publicity in moving the needle.
3. Leverage the authors’ and publishers’ communities.
4. In a crowded market, brands stand out.
5. Master new digital channels for sales, marketing, and community building.
6. Build books around a big new idea.
7. Front-load the main ideas in books and keep books short.

By Steven Piersanti, President, Berrett-Koehler Publishers
Updated September 26, 2016

Vector illustration credit: Vecteezy!

Filed Under: Articles, Marketing, Publishing

What Good is a Book Publisher?

October 14, 2016 By LDSPMA Leave a Comment

“In this new marketplace in which all book sales depend on the author’s efforts and general retail book sales are flat, doesn’t it just make more sense to self-publish?”

Berrett-Koehler President and Publisher Steve Piersanti responds:

One of The 10 Awful Truths About Book Publishing that I have written about highlights how most book marketing today is done by authors, not by publishers. That statement has led some observers to question what value publishers offer and whether authors would be better off self-publishing their books, given that the authors, more than their publishers, will drive sales. The case for self-publishing is further strengthened by today’s ability of authors to reach the marketplace through Amazon.com, the new social media, and the authors’ own websites.

In fact, I concur that self-publishing is the best avenue for many books, and I often encourage authors to go this route—particularly when they are able to sell many copies of their books through their own channels.

However, a good commercial publisher still brings tremendous value to the book publishing equation in multiple ways:

  1. Gatekeeper and Curator: In today’s insanely crowded marketplace with an overwhelming number of publications competing for our attention, publishers select and focus attention on books of particular value and quality, thereby helping those books stand out. The validation, visibility, and brand provided by publishers add great value to those books.
  1. Editorial Development: Berrett-Koehler raises the editorial quality of each book in several ways, including extensive up-front coaching of authors to improve the focus, organization, and content; detailed reviews of the manuscript by potential customers to make the book more useful to its intended audience; and professional line-by-line copyediting. Such editorial development is often pivotal to a book’s success.
  1. Design: Self-published books often stand out in a negative way because their covers and interiors appear underdesigned (or overdesigned). Some self-published books lack the professional and appropriate appearance that good publishers bring to books.
  1. Production: Although authors can now produce books on their own computers, publishers can save authors a lot of work while bringing higher quality to layout, proofreading, indexing, packaging, and other aspects of production.
  1. Distribution: Publishers can usually make books available through many more channels (trade and college bookstores, multiple online booksellers, wholesalers, and other venues not open to self-publishing companies) than authors can on their own.
  1. International Sales: Berrett-Koehler’s books are sold around the world through distributors in Europe, Asia, Africa, Australia and New Zealand, and Canada.
  1. Networks of Customers: Berrett-Koehler brings books to the attention of our networks of individual customers, institutional customers, bulk sales customers, association book services, catalog sellers, other special sales accounts, and countless other groups. We have been building up these networks for eighteen years, and they add lots of value in helping books to succeed.
  1. Publicity and Promotion: Although the publicity and promotion efforts of authors may actually exceed those of their publishers, publishers still reach many prospective buyers that authors cannot reach on their own. This is particularly true for a publisher like Berrett-Koehler that has a multichannel marketing system that combines online, direct mail, bookstore, publicity, social media, e-newsletter, website, special sales, conference sales, and other channels of marketing for each new book.
  1. Foreign Translation Rights, Audio Rights, Digital Rights, and Other Subsidiary Rights Sales: This is an area of great focus and success for Berrett-Koehler (with over two thousand subsidiary rights agreements signed thus far) and helps books to reach many more audiences than the publication of just the English-language print edition. Authors also receive extra revenue, a higher profile, and greater satisfaction when their books are published in a variety of languages.
  1. Coaching: Perhaps the greatest value provided by publishers is less tangible than the previous items on this list. Just as coaching regarding a book’s content and organization can be pivotal to its success, so too can a publisher’s coaching on the title, price, design, format, timing, market focus, marketing campaign, and even tie-in to the author’s business strategies make a big difference in whether a book succeeds.

In the end, working with good publishers is a partnership. For books to succeed, authors and publishers must collaborate in many ways. For example, the publishers set the table through their marketing channels, but whether the books actually move in those channels often depends on the marketing that the authors carry out.

Berrett-Koehler has been extraordinarily fortunate in that so many of our authors have worked with us—and continue to work with us—in this partnering way. We have tried to spell out some aspects of this partnership in the Bill of Rights and Responsibilities for BK Authors.

We also appreciate the many BK customers who partner with BK and with our authors in spreading the word about our publications, serving as manuscript reviewers, and contributing in countless other ways.

Thursday, January 21, 2010

Vector graphic designed by vecteezy.com

Filed Under: Articles, Marketing, Publishing

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May 4, 2016 By LDSPMA Leave a Comment

Filed Under: Uncategorized

Estimating Time for Editing

February 26, 2016 By LDSPMA 2 Comments

By Devan Jensen

When authors turn in a new manuscript, they usually want it printed now. How long does it take from manuscript to printed book? We typically plan on one year from the time the rough manuscript arrives to the time it is peer reviewed, edited, proofread, designed, sent to authors for approval, proofread, indexed, and printed.                                                     

You can estimate how long it will take to edit a manuscript by looking over all its parts. How many typos do you see on each page? How complete are the notes? Does it have an appendix? How many photos will be used? Are they scanned? Will you edit on hard copy or electronic copy?

The following guidelines also apply:

The Chicago Manual of Style, 2.49     Estimating editing time. Estimates for how long the job of manuscript editing should take—a figure generally determined by the publisher and agreed to by the manuscript editor—usually start with the length of the manuscript. Because of inevitable variations in typefaces and margins and other formatting characteristics from one manuscript to another, the length is best determined by a word count rather than a page count (though a word count can be derived from a page count for paper-only manuscripts). A 100,000-word book manuscript, edited by an experienced editor, might take seventy-five to one hundred hours of work before being sent to the author, plus ten to twenty additional hours after the author’s review. This rough estimate may need to be adjusted to take into account any complexities in the text or documentation, the presence and characteristics of any tables and illustrations, and the degree of electronic formatting and markup that an editor will need to remove or impose (see 2.77). If in doubt, edit a small sample to serve as the basis of an estimate. An additional factor is of course the publication schedule, which will determine how many days are available for the editing stage. Also pertinent is information about the author’s availability to review the edited manuscript, amenability to being edited, propensity to revise, and so forth.

Religious Studies Center
Visit https://rsc.byu.edu/
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Filed Under: Articles, Editing Tagged With: Editing

The 3 Cs of Editing: Clarity, Consistency, and Correctness.

February 26, 2016 By LDSPMA 1 Comment

By Devan Jensen

As editors, we focus on three Cs: clarity, consistency, and correctness.

Clarity

Clarify, but use a light touch. “A light editorial hand is nearly always more effective than a heavy one. An experienced editor will recognize and not tamper with unusual figures of speech or idiomatic usage and will know when to make an editorial change and when simply to suggest it, whether to delete a repetition or an unnecessary recapitulation or simply to point it out to the author, and how to suggest tactfully that an expression may be inappropriate. An author’s own style should be respected, whether flamboyant or pedestrian” (The Chicago Manual of Style, 2.48).

Fix or query ambiguous statements. Make sure the author has a clear sense of audience, purpose, and focus. Check thesis statements, topic sentences, and transitions.

Address excessive passive voice. You don’t need to fix every passive; about an 80 to 20 ratio of active to passive voice works well in most writing.

Consistency

Edit spelling, hyphenation, abbreviations, punctuation, number treatment (numerals or spelled out), table format, and citation format. Consult reference books and reputable websites for spelling of names, historical events, and terms.

Create a style sheet. As you go, make an alphabetical list of names and capitalization or hyphenation of terms.

Edit chapter titles and subheads for consistency. Read chapter titles and subheads in a separate pass. Make sure they are consistent, and get a basic understanding of organizational issues and pacing problems (too much or too little time on any one concept).

Correct capitalization. If authors neglect putting in subheads, add them or ask the author to do so. Subheads are the road signs to get from here to there; without them, the reader is lost.

Correctness

Check facts and figures. If the author claims that Uncle Heber was born in 1920 and died at age eighty, check the math. Write down the solution in the margin (so others will know that you checked).

Check sources. Ensure accuracy of quoted information and source citations. Watch for plagiarism (quoted information without quote marks). Query missing information.

Check notes for completeness. Look up missing information or query the author.
Prepare front matter for books. Produce clean copy for half title, title page, copyright page, and contents page. Double-check chapter titles for accuracy.

Reread for accuracy. Skim through the manuscript again to catch errors you missed while fixing other problems. This pass is where you will catch small but significant errors—or even, heaven forbid, that glaring error in the title or contents page.

Religious Studies Center
Visit https://rsc.byu.edu/
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Filed Under: Articles, Editing, Writing

The Art (and Professional Judgement) of Editing

January 31, 2016 By LDSPMA 1 Comment


By Devan Jensen

In editing, as in most activities, haste makes waste. The careful editor does not merely plunge into the text and flood it with corrections but instead pauses long enough to decide the quickest and easiest solution to a problem. By analyzing a problem clearly before touching pen to paper, the careful editor ultimately gets through the project faster than the person who plows blindly ahead, cutting a sentence before reading the paragraph and realizing that the sentence is necessary. In short, every correction should have a reason, and the blunderer is never as efficient as the careful editor (adapted from Grant Milnor Hyde, Newspaper Editing: A Manual for Editors, 79).

Editing is both an art and a science. The science part involves technical rules—grammar, punctuation, and so forth. As editors, we refer often to the RSC Style Guide, Church Style Guide, and Chicago Manual of Style. We have the self-discipline to go the extra mile, checking facts and figures in books and reputable Internet sites.

But editing is an art too. It takes a careful eye and a discerning mind to decide how much to change, taking into account the reading audience, the publication’s purpose, and the author’s personality.

Our authors are our customers. Let’s treat their manuscripts with respect. As editors, our goal is to revise for clarity if necessary but not to distort the main message. I have found it best to use a light touch when possible. To put it in environmental terms, tread lightly and leave a small footprint. This approach prevents introducing errors while rewriting the text and keeps authors happy (after all, the words are theirs, and their names appear at the top).

Sometimes a manuscript needs major help. If so, talk to me; then we’ll either have the author revise it or we will propose cuts in pencil.

Size up a manuscript the way a barber approaches a haircut. First, ask whether to give a light, medium, or heavy cut. Skim through the document, paying particular attention to subheads (which guide readers through the article); then begin “snipping” here and there, focusing on grammar, style, and usage while absorbing the message of the piece. Take into account the author’s expertise of language and documentation. And make sure to read the whole thing again to catch glaring problems.

Editing takes good taste and judgment. You can groom these traits, but it takes time, experience, and a ton of reading. In fact, reading widely will help you appreciate language nuances and spot tools of effective communication (bullet points, subheads, effective design, tight prose, and so on). The more you read, the more tricks you have up your sleeve. And reading leads you to question unusual spellings or factual claims that just don’t feel right. Trust those hunches. When in doubt, look it up. In the words of Obi-Wan Kenobi, “Trust your feelings.”

Your confidence as an editor will grow as you gain experience. And experience comes as you work through problems, often asking advice from your fellow editors and sometimes rethinking options to find the best solution for that unique situation.

Respect the author. Be the manuscript.

Table 1. Levels of Copyediting (Adapted from Amy Einsohn, The Copyeditor’s Handbook, 12)

 

Light

Medium

Heavy

Clarity

Fix small patches (up to several words) of ineffective prose when doing so does not impair meaning, is not needlessly nitpicky, and is fairly transparent. Otherwise, query author.

 

Point out (do not revise) large patches (sentence or more) of ineffective prose.

Request clarification

of terms likely to be unfa-miliar to target audience.

Preserve author’s voice.

Fix small patches of ineffective prose.

 

Use judgment in deciding whether to fix or query larger ineffective patches. Supply proposed revisions when possible.

Supply transitions, sub-heads, other “road signs.”

Request or supply definitions of unfamiliar terms.

Query major organizational or content problems.

Preserve author’s voice.

Rewrite any ineffective patch regardless of length if competent to do so.

 

Supply “road signs.”

Define unfamiliar terms.

Reorganize elements for optimal comprehensibility.

Use initiative, best judgment in solving problems.

Caution: Obtain supervisor and author approval before overhauling (undertaking extensive deleting, rewriting, restructuring).

Correctness

 

Correct indisputable errors in grammar, usage, and diction.

 

Fix mechanical errors.

Use judgment in deciding whether to fix, ignore, or query any locution that is not an outright error.

Query facts and statements that seem incorrect.

Correct all language and mechanical errors.

 

Verify facts and dubious statements using online or desktop sources.

Fix clear factual errors; otherwise query, proposing well-considered revisions when possible.

!Correct all language and mechanical errors.

 

Show due diligence in verifying facts and dubious statements and in revising for accuracy.

Note: Any revisions that may affect the argument should be brought to the author’s attention.

Consistency

Ensure consistency in all mechanical (e.g., spelling, capitalization, punctuation, hyphenation, abbreviations, numbers, quotations, lists, notes) and house-style matters.

Completeness

Ensure that all parts of the document are in place (cross-check and double-check everything). Refer to proofreading checklist for detailed guidance.

 

Directions: Refer to the table to edit the paragraphs as indicated.

Perform a light edit.

“Murphy’s law” insures us that no amount of proof-reading will uncover all of the errors in a work about to be published. The question we might well ask is as follows. “Just how many re-readings are reasonable”? In my personal experience I have found that two readings of galleys and two of page proofs will catch ninety nine percent of the errors. Unfortunately the remaining one per cent is often the mistakes that not only cause embarrasment, but trouble. For example, the wrong numbers for ordering merchandise or mispelled names.

Perform a medium edit.

“Murphy’s law” insures us that no amount of proof-reading will uncover all of the errors in a work about to be published. The question we might well ask is as follows. “Just how many re-readings are reasonable”? In my personal experience I have found that two readings of galleys and two of page proofs will catch ninety nine percent of the errors. Unfortunately the remaining one per cent is often the mistakes that not only cause embarrasment, but trouble. For example, the wrong numbers for ordering merchandise or mispelled names.

Perform a heavy edit.

“Murphy’s law” insures us that no amount of proof-reading will uncover all of the errors in a work about to be published. The question we might well ask is as follows. “Just how many re-readings are reasonable”? In my personal experience I have found that two readings of galleys and two of page proofs will catch ninety nine percent of the errors. Unfortunately the remaining one per cent is often the mistakes that not only cause embarrasment, but trouble. For example, the wrong numbers for ordering merchandise or mispelled names.

This exercise is adapted from Amy Einsohn, The Copyeditor’s Handbook (2000), 23.

Levels of Editing Exercise 1—Key

Light Edit

Murphy’s Law assures us that no amount of proofreading will uncover all the errors in a work about to be published. The question we might well ask is, Just how many rereadings are reasonable? In my personal experience, I have found that two readings of galleys and two of page proofs will catch 99 percent of the errors. Unfortunately, the remaining 1 percent are often the mistakes that cause not only embarrassment but trouble—for example, misspelled names or the wrong numbers for ordering merchandise. [au: Replace with “incorrect catalog numbers” for improved clarity?]

Medium Edit

No amount of proofreading will uncover all the errors in a set of proofs. The question is, [how many rereadings are reasonable]? [author: Replace bracketed text with “how much proofreading is reasonable” for directness?] I have found that two readings of galleys and two readings of page proofs will catch 99 percent of the errors. Unfortunately, the remaining mistakes are ones that can cause not only embarrassment but trouble—for example, misspelled names or incorrect catalog numbers.

Heavy Edit

No amount of proofreading will uncover all the errors in a set of proofs. Two readings of galleys and two readings of page proofs will usually catch 99 percent of the errors, but the remaining mistakes—such as incorrect phone numbers or misspelled names—often cause both embarrassment and trouble.

Photo by Jeremy Bishop on Unsplash.

Filed Under: Articles, Editing

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