Sponsor or Advertise at the 2024 LDSPMA Conference

(See our PDF Selling Options Guide for a side-by-side comparison of selling options.)

UVU has a strict policy that any books, CDs, or physical merchandise sold on campus MUST be sold by the UVU Bookstore.

(Last year, we gained a one-time exemption because of some miscommunication. That is not an option again this year, unfortunately.)

If you have a vendor/exhibit table or a Mass Book and Media table, or if you are a presenter or volunteer and you want your books available for sale, here is how it will work:

1. Fill out this LDSPMA Conference Store form by September 1. You will list every book/item you want sold and choose one of two options for each item:
2. Option A: The UVU Bookstore will acquire and sell each of these titles as part of its inventory. It will seek to buy the books wholesale from publishers or from distributors like Amazon KDP and Ingram.
   • The items that UVU is able to acquire, it will bring to the conference and display on a set of tables set up in the vendor area for the length of the conference. This is the LDSPMA Conference Store.
   • Titles will be sold at list price.
   • Conference attendees will be able to browse the Conference Store throughout the conference, then purchase items through a UVU cashier on-site.
   • Sales are treated like bookstore sales, with UVU’s profit being whatever the difference is between the list price and the wholesale price. Your profit is whatever your normal royalty is for physical sales at other bookstores.
   • Any books that UVU doesn’t sell at the conference, they will return to the distributor/publisher for a refund.
   • If UVU is unable to acquire an item (because it is out of print, out of stock, or can’t be bought at a wholesale discount), we will let you know several weeks before the conference. (You can switch to Option B at that point.)
3. Option B: You bring items to the conference to be sold through UVU on consignment.
   • You will bring the physical copies of your book to the conference. You can keep the copies at your table or at the consignment portion of the Conference Bookstore tables.
     • For those with a Mass Book and Media Signing half table, you can display the book at the Conference Bookstore throughout the conference, then Saturday afternoon move some or all of the copies to your half table.
   • UVU must have the information (title, ISBN, etc.) in advance so they can ring it up in their system.
   • Items must be sold at list price. For items without a barcode, ISBN, or printed price, you will indicate the price you want it sold at on the Conference Store form.
   • Sales will be handled by the UVU on-site cashier.
   • UVU will keep 20% of the sale.
   • UVU will give the other 80% to LDSPMA at the conclusion of the conference, with an invoice of all sales processed. We will pass these funds along to you as quickly as we’re able to calculate and process payments. You will indicate on the Conference Store form whether you’d like to be paid via PayPal transfer or check in the mail.
   • Any unsold books, you will pack out with you at the conclusion of the conference.

We understand that this arrangement is very different than typical festivals and book fairs and that it will not work for certain vendors’, authors’, or publishers’ business models. We wish it were otherwise, but UVU is quite inflexible with its policy.

The good news:

• You will not need to provide your own transaction system or spare change!
• You will not need to calculate or pay sales tax!
• If you go the inventory route, you don’t need to haul any books in or out with you!

All LDSPMA presenters, workshop instructors, leaders, and volunteers will have the option of submitting their books to be sold by UVU in the Conference Bookstore. For everyone else, this opportunity is only available if you are purchasing a Mass Book and Media Signing table or a Vendor/Exhibit table.

At the conclusion of the conference on Saturday, attendees will have an hour to mingle with over 30 authors and media creators in our Mass Book and Media Signing event in the UVU Commons.

Time: Saturday, October 19, at 4:00–5:00 p.m. The book signing event will likely extend longer than this—you are welcome to stick around as late as 6 pm. Cleanup must be concluded by 6:30 pm.

Note: We are adapting the format from last year. Instead of the Mass Book and Media Signing being held both Friday and Saturday in the Center Stage room, it will be held only on Saturday in the Commons (the same area where registration and check-in occurs).

Each table will come with a tablecloth and two chairs. You will have half of the table (a 3×3 foot area). You cannot hang anything on the wall behind your table or bring something that would jut out into the walking space in front of the table. Because you will be sharing the table with someone else, please do not set up elaborate or bulky displays.

If you want books or merchandise available for sale to conference attendees, you can have them carried in the LDSPMA Conference Bookstore, managed by UVU (see above). Due to UVU campus policy, you cannot sell books or merchandise yourself this year. Submit your product information in advance with the LDSPMA Conference Store form.

You will have four hours before the book signing to set up your table displays. Storage space will be provided to store materials during Saturday morning.

If book signers do not plan to attend any other sessions, meals, or activities at the conference, they do not need to register for the conference.

Two exhibit tables will be set up outside the Ragan Theater for the duration of the main conference (Friday–Saturday, October 18–19).

This is a highly-trafficked, highly-visible area. Attendees will be entering and existing the Ragan Theater for our four keynote sessions, plus walking past the exhibit tables several times per day on their way to and from our 8 breakout session rooms.

Tables are 3 feet by 6 feet and will come with a tablecloth and 1–2 chairs. You cannot hang anything to the wall behind your table or bring something that would jut out into the walking space in front of or to the sides of the table.

If you want books or merchandise available for sale to conference attendees, you can have them carried in the Conference Bookstore, managed by UVU (see above). Due to UVU campus policy, you cannot sell books or merchandise yourself this year.

Purchasing this table includes lunch each day for 1 member of your team.

These two tables are ideal for companies seeking exposure, brand recognition, or interaction, or seeking to advertise their services. Because of the distance from UVU’s cash register, this may not be the best option for selling physical books or products.

Setup begins 7:00 a.m. on Friday, October 18. Displays can be left overnight Friday into Saturday. Take-down must be complete by 6:30 p.m. on Saturday, October 19.

Thirteen exhibit tables will be set up in “The Commons” area for the duration of the main conference (Friday–Saturday, October 18–19).

In response to feedback, we are heavily adapting the vendor experience from last year to increase vendor exposure:

• All vendor tables are now lining the sides of a highly-trafficked corridor. Attendees will pass through this corridor to reach the check-in desk when they arrive at the conference, to enter and leave the ballroom during lunches and the networking hour, and to enter and leave the ballroom for the Awards Gala on Friday night.
• All vendor tables are viewable from all other vendor tables, providing a more unified space.
• We will have a snack break on Friday from 2:50 to 3:20 pm, before the closing general session. Snacks will be served in the vendor corridor.
• The half hour after the closing Friday general session (4:30 to 5:00 pm) will be designated on the schedule as vendor mingling time.
• There are fewer vendor tables this year: 13 instead of 20.

Tables are 3 feet by 6 feet and will come with a black or green tablecloth and a chair. You cannot hang anything to the wall behind your table or bring something that would jut out into the walking space in front of or next to the table.

If you want books or merchandise available for sale to conference attendees, they must be sold through UVU (see above). There will be a UVU cashier just a few paces away from your table. You can keep your books and merchandise either at your table, at the Conference Store (a set of long tables close to the vendor corridor), or some of both. Fill out this Conference Store form for all items you want UVU to sell.

Purchasing this table includes lunch each day for 1 member of your team.

Setup begins 7:00 a.m. on Friday, October 18. Displays can be left overnight Friday into Saturday. Take-down must be complete by 6:30 p.m. on Saturday, October 19.

All of our in-person attendees (450–500) will receive a high-quality canvas tote bag with the conference program inside. For $30, you can have an item included in those bags.

We recommend providing something that will be of value to attendees. Here are some ideas:

• Branded notepads, pens, sticky notes, or lip balm
• Flyers with coupons or special offers
• Branded snacks
• Giveaway books, booklets, or magazines

All swag-bag items must be mailed or delivered to our vendor coordinator by September 8. We will send you a mailing address after you complete your order. You are responsible for the cost of printing/manufacturing and shipping the items.

Ads will be printed in full-cover in our conference program, which contains the conference schedule, session descriptions, and speaker bios. Each attendee will receive a program when they check in.

Dimensions:

• Quarter-page (PORTRAIT!): 4.75 inches (28p5) height and 3.5 inches (21p0) width. No bleed.
• Half-page (LANDSCAPE!): 4.75 inches (28p5) height and 7.25 inches (43p5) width. No bleed.
• Full-page (PORTRAIT!): 10.5 inches (63p0) height and 8.25 inches (49p6) width. Add a bleed allowance of 0.125 inches (0p9) on all sides (therefore, total size with the bleed included is 10.75 x 8.5 in). Do not include printing marks.

All ads must be sent to us as a PDF (preferred), PNG, or JPG with 300 dpi or greater. Ads must be sent to vendor@ldspma.org by August 15.

Any ads submitted that are not the exact dimensions listed above will be returned for correction.

To see examples of prior years’ ads, see our 2021 conference program, our 2022 conference program, and our 2023 conference program.