Sponsor or Advertise at the 2025 LDSPMA Conference

The LDSPMA conference has a limited number of opportunities for vendors to have a manned table throughout the 2-day main conference (Friday, October 17th – Saturday, October 18th). This option is the best value and provides the most opportunities to interact with attendees!

Most of the vendor tables are located in the commons area at the entrance to the ballroom where lunches and the newly renamed Meet the Creators Event are held. This option provides potentially high traffic and an opportunity for your representatives to meet and talk to attendees from all areas of the LDSPMA organization.

Tables are 3 feet by 6 feet and will come with a black or green tablecloth and a chair. You cannot hang anything to the wall behind your table or bring something that would jut out into the walking space in front of or next to the table.

If you want books or merchandise available for sale to conference attendees, see the Conference Bookstore details below.

Purchasing this table includes lunch each day for 1 member of your team.

Setup begins 7:00 a.m. on Friday, October 17. Displays can be left overnight Friday into Saturday. Take-down must be complete by 6:30 p.m. on Saturday, October 18.

At the conclusion of the conference on Saturday, attendees will have an hour to mingle with over 30 authors and media creators in our Meet the Creators event (formerly called the Mass Book and Media Signing).

Time: Saturday, October 18, at 4:00–5:30 p.m. The book signing event will likely extend longer than this—you are welcome to stick around as late as 6 pm. Cleanup must be concluded by 6:30 pm.

Details about display and table dimensions will be available in September. You will have two hours before the book signing to set up your table displays. Storage space will be provided to store materials during Saturday morning.

If you want books or merchandise available for sale to conference attendees, see the Conference Bookstore details below.

*Depending on the number of final Creators who purchase a table, we may upgrade all participants to a full table if space allows (TBD).

If book signers do not plan to attend any other sessions, meals, or activities at the conference, they do not need to register for the conference.

All of our in-person attendees (450–500) will receive a high-quality tote bag with the conference program inside. For $40, you can have an item you provide included in those bags.

We recommend providing something that will be of value to attendees. Here are some ideas:

• Branded notepads, pens, sticky notes, or lip balm
• Flyers with coupons or special offers
• Branded snacks
• Giveaway books, booklets, or magazines

All conference bag items must be mailed or delivered to our vendor coordinator by October 6. We will send you a mailing address after you complete your order. You are responsible for the cost of printing/manufacturing and shipping the items.

$50 (quarter-page), $100 (half-page), $200 (full page)

Ads will be printed in full-color in our conference program, which contains the conference schedule, session descriptions, and speaker bios. Each attendee will receive a program when they check in.

Dimensions:

• Quarter-page (PORTRAIT!): 4.75 inches (28p5) height and 3.5 inches (21p0) width. No bleed.
• Half-page (LANDSCAPE!): 4.75 inches (28p5) height and 7.25 inches (43p5) width. No bleed.
• Full-page (PORTRAIT!): 10.5 inches (63p0) height and 8.25 inches (49p6) width. Add a bleed allowance of 0.125 inches (0p9) on all sides (therefore, total size with the bleed included is 10.75 x 8.5 in). Do not include printing marks.

All ads must be sent to us as a PDF (preferred), PNG, or JPG with 300 dpi or greater. Ads must be sent to vendor@ldspma.org by September 1.

Any ads submitted that are not the exact dimensions listed above will be returned for correction.

To see examples of prior years’ ads, see our 2024 conference program and our 2023 conference program.

UVU has a strict policy that any books, CDs, or physical merchandise sold on campus MUST be sold by the UVU Bookstore. See our PDF Selling Options Guide for a side-by-side comparison of selling options.

1. Fill out this LDSPMA Conference Store form by September 1 or October 1 (depending on the option you choose). You will list every book/item you want sold and choose one of two options for each item:
2. Option A: The UVU Bookstore will acquire and sell each of these titles as part of its inventory. It will seek to buy the books wholesale from publishers or from distributors like Amazon KDP and Ingram.
   • The items that UVU is able to acquire, it will bring to the conference and display on a set of tables set up in the vendor area for the length of the conference. This is the LDSPMA Conference Store.
   • Titles will be sold at list price.
   • Conference attendees will be able to browse the Conference Store throughout the conference, then purchase items through a UVU cashier on-site.
   • Sales are treated like bookstore sales, with UVU’s profit being whatever the difference is between the list price and the wholesale price. Your profit is whatever your normal royalty is for physical sales at other bookstores.
   • Any books that UVU doesn’t sell at the conference, they will return to the distributor/publisher for a refund.
   • If UVU is unable to acquire an item (because it is out of print, out of stock, or can’t be bought at a wholesale discount), we will let you know several weeks before the conference. (You can switch to Option B at that point.)
3. Option B: You bring items to the conference to be sold through UVU on consignment.
   • You will bring the physical copies of your book to the conference. You can keep the copies at your table or at the consignment portion of the Conference Bookstore tables.
     • For those with a Mass Book and Media Signing half table, you can display the book at the Conference Bookstore throughout the conference, then Saturday afternoon move some or all of the copies to your half table.
   • UVU must have the information (title, ISBN, etc.) in advance so they can ring it up in their system.
   • Items must be sold at list price. For items without a barcode, ISBN, or printed price, you will indicate the price you want it sold at on the Conference Store form.
   • Sales will be handled by the UVU on-site cashier.
   • UVU will keep 20% of the sale.
   • UVU will give the other 80% to LDSPMA at the conclusion of the conference, with an invoice of all sales processed. We will pass these funds along to you as quickly as we’re able to calculate and process payments. You will indicate on the Conference Store form whether you’d like to be paid via PayPal transfer or check in the mail.
   • Any unsold books, you will pack out with you at the conclusion of the conference.